Smart access

Connect Physical Access With Facility Operations

Access is granted because work needs to happen. Tying permission to the work order makes it specific, time-bound and recorded.

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The business problem

Keys, shared codes and permanent cards

Contractors are issued cards that outlive their contracts. Plant room codes are shared verbally and never changed. Nobody can say with confidence who entered a critical space last month, and access administration is a manual process running parallel to the work it exists to support.

Credentials outliving the work they were issued forShared codes that are never rotatedNo reliable record of entry to critical spacesAccess administration disconnected from work planning

The IntelliGrid approach

Permission derived from approved work

When a work order is approved, the access it requires can be issued automatically: the specific doors, for the scheduled window, to the assigned technician or contractor. Entry is recorded against the work order, and permission expires without anyone having to revoke it.

Door-level permission scoped to the work orderTime-bound windows with automatic expiryEntry events recorded against the work recordNo manual revocation step to be forgotten

Capabilities

Access capabilities

Smart lock integration

Connection to supported smart lock and controller platforms, confirmed per deployment.

Door-level access

Permissions granted per door or door group rather than per building.

Tenant access

Occupant permissions managed alongside tenancy records.

Technician access

Issued from the assigned work order for the scheduled window.

Contractor access

Granted against approved scope, insurance and permit status.

Visitor access

Short-lived permissions for expected visitors.

Temporary permission

Explicit start and end times on every grant.

Audit record

Grant, entry, exit and expiry retained for review.

Workflow

Access from work order to audit

STEP 1

Approved Work Order

Work authorised with scope, asset and schedule.

STEP 2

Temporary Access

Specific doors granted for the scheduled window.

STEP 3

Door Entry

Technician or contractor admitted and recorded.

STEP 4

Audit Record

Entry linked to the work order and the individual.

STEP 5

Automatic Expiry

Permission lapses without manual revocation.

Business benefits

No credentials outliving the work that justified them Entry to critical spaces attributable to a person and a job Access administration handled as part of work planning Contractor entry conditional on current documentation A defensible record for security and compliance review

Connects with

Smart locks Access control systems Work order engine Contractor management CCTV Tenant records

See integration architecture →

Frequently asked

Can IntelliGrid integrate smart locks?

Yes — smart lock and access control integration is part of the platform ecosystem, with time-bound permissions issued against approved work orders. Specific lock and controller models supported are confirmed during deployment discovery.