Asset management

Know Every Asset. Understand Its Condition. Plan Its Future.

A central register that carries an asset from procurement to disposal — and connects it to the work, data, documents and costs that accumulate along the way.

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The business problem

The asset register and reality drift apart

Registers are often built once at handover and maintained in a spreadsheet afterwards. Equipment is replaced without the record changing, warranties expire unnoticed, maintenance history sits in email and paper service reports, and capital planning proceeds on age assumptions rather than observed condition.

Registers that no longer match installed equipmentWarranty and certificate expiry missedMaintenance history scattered across reports and inboxesReplacement budgets based on age rather than condition

The IntelliGrid approach

One register that operations actually uses

Because technicians reach the asset record through a QR scan to do their work, the register stays current as a by-product of daily operations. Every work order, reading, document and cost attaches to the asset, building the evidence base for condition assessment and capital planning.

QR-tagged assets reached from the technician appWork, telemetry, documents and costs attached in one placeCondition and criticality maintained from real activityReplacement planning supported by operating evidence

Central asset register

What each asset record holds

Asset code QR code Category Manufacturer Model Serial number Installation date Location Owner Warranty Criticality Condition Service status

And what connects to it

Work Orders IoT Telemetry Documents Contractors Costs ESG Data

The asset management screen

Asset management module showing the register, condition and maintenance schedule

Interface shown with illustrative demo data.

Capabilities

Asset capabilities

Preventive plans

Maintenance plans per asset class with frequency, task list, duration and skill requirement.

Inspection routines

Scheduled inspections producing structured readings rather than free-text notes.

Condition monitoring

Telemetry and inspection results combined into a maintained condition position.

Maintenance history

Every work order, part and service report retained against the asset permanently.

Fault history

Recurring faults visible on the asset record so chronic equipment is identifiable.

Predictive risk

The current AI risk score and its contributing signals shown on the record.

Linked documents

Manuals, drawings, warranties and certificates attached to the asset, not a shared drive.

Acquisition cost

Purchase and installation cost retained as the basis for lifecycle analysis.

Depreciation

Book position tracked using your accounting convention.

Remaining life

An indicative position combining age, duty, condition and observed degradation.

Replacement budget

Cost and timing estimates for planned replacement of ageing equipment.

Capex forecast

Aggregate replacement demand across a building, site or portfolio by year.

Workflow

The asset lifecycle

Procure Install Operate Maintain Upgrade Replace Dispose

Business benefits

A register that stays current because operations depend on it Maintenance and fault history available at the point of work Capital planning supported by observed condition, not age alone Warranty and certificate expiry surfaced before it costs money Chronic equipment identified from recurrence, not memory