Smart locks

Connect Door Access With Work and Occupancy Workflows

Access integration is most valuable when permission is derived from something else — an approved work order, a tenancy, a scheduled visit — rather than administered separately.

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The business problem

Access administration running in parallel

Access systems are administered by a different team, on a different schedule, from the work they support. Permissions are granted generously because narrowing them creates administrative burden, and revocation depends on somebody remembering.

Access administered separately from work planningBroad permissions issued to reduce admin effortRevocation dependent on manual follow-upEntry records not linked to any work record

The IntelliGrid approach

Permission derived from the work record

An approved work order can issue exactly the access it needs: specific doors, for the scheduled window, to the assigned person. Entry is recorded against the work order and permission expires automatically when the window closes.

Door-level permission scoped to the work orderScheduled windows with automatic expiryEntry events linked to work and to the individualNo separate revocation step required

Capabilities

Integration scope

Supported lock and controller platforms are confirmed during deployment discovery; capability varies by manufacturer and firmware.

Lock platforms

Integration with supported smart lock and controller systems.

Door-level grants

Permissions per door or door group rather than per building.

Time-bound windows

Explicit start and end times on every permission.

Work order linkage

Access issued from and recorded against the approved job.

Tenant and visitor access

Occupant and expected-visitor permissions managed in the same model.

Contractor conditions

Access conditional on current insurance, competency and permits.

Audit records

Grant, entry, exit and expiry retained for review.

Workflow

Access from approval to expiry

STEP 1

Approve

Work order authorised with schedule and assignee.

STEP 2

Grant

Specific doors permitted for the window.

STEP 3

Enter

Entry recorded against the work order.

STEP 4

Complete

Work evidenced and signed off.

STEP 5

Expire

Permission lapses automatically.

Business benefits

Permissions as narrow as the work requires No credentials outliving their purpose Entry to sensitive areas attributable to a job and a person Access administration absorbed into work planning A defensible record for security review