Projects & capital

Manage Maintenance Today and Capital Planning Tomorrow

Replacement decisions should be made from operating evidence, and the resulting project should hand back better data than it received.

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The business problem

Capital planning disconnected from operations

Replacement programmes are built from age and budget availability rather than observed condition. Projects are then delivered by teams working outside the operational system, and the handover leaves the facilities team to rediscover what was installed.

Replacement driven by age rather than conditionProject work tracked outside the operational platformHandover data requiring manual re-entryCommissioning evidence not retained against assets

The IntelliGrid approach

One evidence base from condition to commissioning

Condition, fault history and predictive risk inform the replacement case. The resulting project is tracked with budget, timeline and contractor accountability, and commissioning results and documentation are written back to the asset record.

Replacement cases built from operating evidenceProject budget, timeline and contractor trackingCommissioning results recorded against assetsHandover documentation retained in the document centre

Scope

What this covers

Renovation

Fit-out and refurbishment coordinated with live building operations.

Capex planning

Multi-year replacement demand aggregated across a portfolio.

Replacement

Prioritised by condition, criticality and observed degradation.

Commissioning

Structured results captured and retained against each asset.

Handover

Project documents

Drawings, submittals and certificates linked to assets and spaces.

Budget

Committed and actual cost tracked against approved budget.

Timeline

Milestones and dependencies with progress visibility.

Contractors

Scope, access, permits and performance managed in-platform.

Workflow

From case to handover

Assess Case Approve Procure Deliver Commission Handover

Business benefits

Capital cases defensible from operating data Project cost and progress visible alongside operations Commissioning evidence retained where operations can use it Asset register updated at handover rather than months later Contractor performance recorded across projects